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Scout Radio & Electronics Service Unit |
Agenda - November Monthly Meeting
Tuesday 8th November 2022, 7.30pm
BATCave, Legana Street, Mount Waverley
Chair:
Minutes:
Meeting Opened:
Attendees
Absentees
Action Items Summary
| Expected Delivery |
Reference | Description | Lead | Assist |
|---|---|---|---|---|
JOTA |
||||
Program Planning |
Plan night |
|||
Program Planning |
Plan night |
Meeting Items
Administration
Chair's Comments
- Well done to all who made something of a challenging JOTA Season.
- Thank you to all for your contribution to the massive success we've seen in 2022. Take a break, spend time with friends and family, and get ready for a massive 2023.
- Congratulations to our very own Andy King on his new appointment effective 21/11/2022.
- It's taking 3 people to replace Andy's contributions to the team to allow him to focus on his new role.
- Executive meetings will be introduced in 2023 to take some of the business pressure off these meetings.
- Planning for 2023 will begin, please contact me if you'd like to add something to the agenda/calendar for 2023.
- December meeting - end of year wrap up dinner - suggestions welcome.
Previous Minutes
Adoption of minutes of meeting held Tuesday 11th October.
Finance
| Account | Balance on Monday 7th November 2022 |
|---|---|
| STEM - State Radio (Bendigo Bank) | $5,374.63 |
| Cheque Account (ANZ) | $0.00 |
| Savings Account (ANZ) | $0.00 |
| Total | $5,374.63 |
- Further details are included in the finance report attached as Appendix 1.
Work Health & Safety (WHS)
- Please ensure you remain on top of eLearning modules including WHS as they become due.
- First Aid Course arrangements for the team to be made over coming months.
- Access to powerpoints, doorways, etc. at the BATC.
- Luke will following this up in 2023.
- Child Safety - we are all responsible for reporting suspect activity; this can be done anonymously through Scouts Victoria or directly through the Scouting hierarchy.
Program Review
| Formation | Heany Park Joeys |
|---|---|
| Section | Joeys |
| Date | Thursday 3rd November, 5.45pm to 6.45pm |
| Location | Heany Park, Rowville |
| Lead | Andy |
| Assist | Murray |
| Overview | Fox hunting with puzzle pieces |
| Formation | Heany Park Cubs |
|---|---|
| Section | Cubs |
| Date | Thursday 3rd November, 7pm to 8.30pm |
| Location | Heany Park, Rowville |
| Lead | Andy |
| Assist | Murray |
| Overview | Fox hunting with puzzle pieces; phonetic activities and radio overview |
Program Planning
Program Activities - Dates Confirmed
Energy Breakthrough Expo - Sarah Thom
STEM is working in collaboration with Scouts Vic Marketing to run an expo at the Energy Breakthrough Human Powered Vehicle competition for schools in Maryborough (VIC) on Friday 18th and Saturday 19th November. There will be over 7000 school aged participants camping onsite for the event and many more (up to 20,000) visiting over the course of the event. Marketing are running abseiling tower, rope bridge etc. and STEM will be doing a variety of drop in and try activities similar to VicJam TechWorld. I am in need of people who are available to help on those dates and have the skills to run activities such as soldering. There is also scope to include radio-based activities if there are enough people available to staff them. Expressions of interest to Sarah this week please.
- Let Andy or Sarah know if you're interested in helping out with this.
Program Activities - Dates/Details TBC
| Formation | Berwick |
|---|---|
| Section | Cubs |
| Date | |
| Location | Berwick |
| Lead | |
| Assist | |
| Contact | Vanessa Percy |
| Overview | We are a Cub Scout group and have not done any of this before. We have 26 Cubs in our group. I am a mother of one of the Cubs and was looking to send him to a day to learn about Communications please all so we can discuss what can be done |
- Luke, Glenn, and Alli may be available to assist with a weeknight activity. The Unit meets on Thursday nights.
- Potential to integrate bushwalking OAS items.
- Glenn has drafted a program and will send it through to Luke.
No action required currently
| Formation | Bayside District Cubs |
|---|---|
| Section | Cubs |
| Date | TBC, morning/afternoon weekend activity |
| Location | |
| Lead | |
| Assist | Kent (PA equipment) |
| Contact | Karl Donald |
| Overview | See Appendix 2 |
- No further planning required by our team at this stage.
- Looking like occurring during Term 1, 2023
Amateur Events
None this month.
Training Courses
-
Upcoming:
- Foundation courses to be planned for 2023 to accommodate:
- Interest from the 4x4 Team to host a course.
- Interest from Mallee Mud Kamp attendees (x2)
- Interest for Western Vic JOTA to have another course at Cooinda Burrong
- Interest from MRP team members
- Interest from Hurstbridge Scouts and Venturers
- Follow up with registrants from previous course in Geelong who were unable to attend.
- Foundation courses to be planned for 2023 to accommodate:
-
General:
- The Camp Warringal course reinforced that the residential model is good. We do not recommend day courses going forward for amateur assessments unless we know for sure that the pre-study level is there.
- We may look at standard/advanced exams in 2023 by demand. These would work best by participants following one of the available courses (such as Ron Bertrand's CD) prior to the weekend, then having a 'cram and exam' weekend rather than attempting to cover all content in a course.
Program Support
| Event | Cuboree 2023 |
|---|---|
| Section | Cubs |
| Date | 25 - 29 September 2023 |
| Location | Gilwell Park, Gembrook |
| Lead | |
| Assist |
- Looking for some form of radio activity for 30 min sessions with 3 sessions each evening for 4 evenings. Cubs in Patrols of up to 10 with leader would book to complete the activity.
- Update from Murray
- Half hour activity to run four times in an evening - Tuesday, Wednesday, Thursday.
- Numbers anywhere from a Unit (36) down to a Patrol
- Murray needs a team to run the activity, as he'll be busy in another capacity.
- Maree Pascoe is one to reach out to. Bibby is happy to help. Alan K would be happy to be a remote station or similar from home.
JOTA-JOTI (Friday 14th to Sunday 16th October 2022)
- We sold 432 badges.
- 12 Activity Sites registered on VKJOTA
Review of activities.
Support Development
ScoutHike Collaboration
Preliminary meeting held with ScoutHike. Operators will be required for 2023, likely to use a Commercial DMR network to facilitate data transfer. Conversations started with a representative from Motorola who approached us who has previously worked with Scouts NSW to deliver comms solutions for their ScoutHike event. Confirmed they have VHF DMR equipment available, price to be determined.
Advised Scouthike that a proper EOC is required to effectively manage the event across the remote sites to comply with a Scouts Vic Major Event requirements.
New Licencee 'Welcome pack'
- Lead: Neil
- Thanks to Daniel for preparing some resources. Please provide any feedback you have directly to Daniel.
Scout Radio Victoria Assets
Proposal: Purchase & Subscription to StarLink for Scouts Victoria
Many of our events are providing opportunities to use more technology to integrate the great outdoors and adventurous activities with technical support and technical program opportunities simultaneously. To support this, obtaining a StarLink Service for hire to events throughout the year will allow "drop in" internet wherever skies are available to provide quality internet facilities.
There is currently a 50% sale until NYE on required infrastructure, making this an appropriate time to purchase assets, in addition to network extension accessories. Total inital investment ~$700 for a $1200 asset.
In a brief overview of events being held in 2023, we'd be able to recover the monthly cost of $140 by charging $150 for an event, and a cheaper hire fee for smaller activities to supplement costs. With approximately 9 events that could/would make use of these services, we'd have a sustainable source of income and provide a quality piece of equipment.
Potential Events include:
- Surfmoot
- ScoutHack
- Anything Goes*
- Hoadley Hide
- ScoutHike
- Mudbash
- StarTrek Survival
- Mt Dandenong Fantastic Race
- Cuboree/Kangaree
- Vic Gathering
- Amateur/Marine Courses
- Other Training Courses/hire requests
This product would very likely run at a profit based on the use outlined here.
Filters
Next steps for purchasing?
New Equipment received
Motorola have kindly donated 2x VX-1700's to Scout Radio Victoria. These units are commercial HF and are capable, yet not locked to Amateur frequencies between 1.6 MHz and 30MHz. These are available to borrow, but the unit should consider purchasing a FC-30 and FC-40 for reliable autotuning (~$800). These units would make great kits. To be explored in 2023.
Program Enrichment
Youth Net
Bibby and Juliet have suggested running a monthly “Youth Net” to give our youth members an opportunity to have their own conversations.
With targeted advertising, this could be a great opportunity to encourage regular Scouting membership engagement. Best starting point would be to make a Youth mailing list to allow coordination and reminders of the net timing.
Bibby is interested in being net controller, assisted by Juliet where required – fortunately, Bibby is a really good operator and will probably be able to manage effectively solo with little guidance and support required.
It is suggested to have it on a specific week night (i.e. 1st Tuesday of the month or something similar) and running over ScoutNet & the VKSCOUT echolink conference server.
For this activity to get the most entry point opportunities to access it, consider:
- if IRLP linking to ScoutNet can be done simultaneously with Echolink
- Possibly, even linking to TG1921 on DMR too down the track?
Planning for 2023
- a date Date.
Hamfests
- Revisit in February 2023
- Sell old surplus equipment
- Moorabbin - 6th May 2023
Additional Business
Meeting Closed:
Next Meeting: End of Year Dinner, Tuesday 13th December
Appendix 1
Scout Radio Victoria - Finance Report
November 2022 Meeting
Prepared Tuesday 13 September 2022
Account Balances
| Account | Balance on Monday 7th November 2022 |
|---|---|
| STEM - State Radio (Bendigo Bank) | $5,374.63 |
| Cheque Account (ANZ) | $0.00 |
| Savings Account (ANZ) | $0.00 |
| Total | $5,374.63 |
Savings Account (013599 268169069) - ANZ
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| 11 Oct '22 | Opening Balance | $0.00 | ||
| 7 Nov '22 | Closing Balance | $0.00 |
Cheque Account (013599 268166933) - ANZ
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| 11 Oct '22 | Opening Balance | $0.00 | ||
| 20 Oct '22 | Peter Chaplin VK3SAJ Callsign 12 months |
$55.00 | $55.00 | |
| 26 Oct '22 | Transfer to Bendigo Bank Account | $55.00 | $0.00 | |
| 7 Nov '22 | Closing Balance | $0.00 |
Scouts Victoria STEM - State Radio (633000 190363002) - Bendigo Bank
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| 11 Oct '22 | Opening Balance | $5,995.08 | ||
| 11 Oct '22 | Transfer to STEM Purchases Postage on Foundation Manual |
$17.00 | $5,978.08 | |
| 11 Oct '22 | Scout Shop JOTA Badges (300) |
$360.00 | $5,618.08 | |
| 11 Oct '22 | Transfer to STEM Purchases Postage on AR Badges to National |
$8.10 | $5,609.98 | |
| 11 Oct '22 | John Zach JOTA Badges and Callsign VK3SCP 12 months |
$125.00 | $5,734.98 | |
| 12 Oct '22 | Mark Perkins Purchase Radio |
$10.00 | $5,744.98 | |
| 13 Oct '22 | Transfer to STEM Purchases Parts for Fox Hunting Key |
$2.90 | $5,742.08 | |
| 13 Oct '22 | Transfer to STEM Purchases Fluro Starters for BATC |
$4.50 | $5,737.58 | |
| 14 Oct '22 | Transfer to STEM Purchases Prepaid Internet |
$30.00 | $5,707.58 | |
| 15 Oct '22 | Philip Adams Reimburse Amateur Exams |
$630.00 | $5,077.58 | |
| 15 Oct '22 | 1st Mont Albert/9th Box Hill JOTA Badges and VK3SBH Callsign 12 months |
$123.00 | $5,200.58 | |
| 18 Oct '22 | Camp Warringal Venue Hire for Amateur Course |
$70.00 | $5,130.58 | |
| 20 Oct '22 | Keysborough Scout Group | $30.00 | $5,160.58 | |
| 20 Oct '22 | Philip Adams Reimburse Callsign Recommendations |
$200.00 | $4,960.58 | |
| 21 Oct '22 | Western Vic JOTA VK3SAW Callsign 12 months |
$55.00 | $5,015.58 | |
| 21 Oct '22 | Rachel Edwards JOTA Badges |
$68.00 | $5,083.58 | |
| 26 Oct '22 | Okindu W. SPOT Hire |
$50.00 | $5,133.58 | |
| 26 Oct '22 | ANZ Bank Account Transfer from ANZ - VK3SAJ Callsign 12 months |
$55.00 | $5,188.58 | |
| 1 Nov '22 | Interest | $0.05 | $5,188.63 | |
| 4 Nov '22 | Western Vic JOTA JOTA Badges |
$118.00 | $5,306.63 | |
| 7 Nov '22 | 1st Mt Evelyn JOTA Badges |
$50.00 | $5,374.63 | |
| 7 Nov '22 | Closing Balance | $5,424.63 |
Appendix 2
Outstanding Program Requests
| Formation | Moreland Darebin District Joeys Day/1st Reservoir |
|---|---|
| Section | Joeys Cubs |
| Date | |
| Location | |
| Lead | |
| Assist | Andy, Alli, Luke, Kevin, Neil |
| Contact | Alison (District Leader) |
| Overview | Activity day for 12 Joey Units in Moreland Darebin District. |
- Andy will touch base to gauge interest in revisiting this activity request, and to see if they are on board to assist with organising the day.
| Formation | Pascoe Vale |
|---|---|
| Section | Cubs |
| Date | Monday nights |
| Location | Cumberland Road, Pascoe Vale |
| Lead | |
| Assist | Kent |
| Contact | Wu Phie |
| Overview | "I would like to introduce our Cubs to the world of amateur radio, its potential and how it fits in with Scouts and the wider world. Do you have activities/ services which fit this? How do book some of SRESU time and resources? When is the earliest time I can book in? What is required on our end? I look forward to discussing with you." |
| Formation | 1st Glen Iris |
|---|---|
| Section | Scouts |
| Date | Wednesday evenings |
| Location | |
| Lead | Luke |
| Assist | Murray? |
| Contact | Mike Lukins |
| Overview | 50 scouts. "What do you offer that would be interesting / fun for a scout troop such as ours?" |
| Formation | 4th Brunswick Scouts |
|---|---|
| Section | Scouts |
| Date | Monday evenings, 7pm - 9pm |
| Location | |
| Lead | |
| Assist | |
| Contact | Kim Anderson |
| Overview | 30 - 40 scouts. "We'd love to run a fox hunting night or electronics kit building night." |
| Formation | 1st Wheelers Hill Scouts |
|---|---|
| Section | Scouts |
| Date | |
| Location | |
| Lead | |
| Assist | |
| Contact | Brooke Whiteside |
| Overview | Looking for "a few radio activities" on a Saturday. "How long do these activities take?" |
| Formation | 1st Alfredton |
|---|---|
| Section | Scouts |
| Date | Term 4? |
| Location | Ballarat District |
| Lead | TBA |
| Assist | |
| Contact | Sarah Brackenridge, AGL/SL |
| Overview | Request for Radio Team visit to a Scout night, details to follow |
- Ideally we would aim for an activity pre-JOTA with involvement from the Ballarat Amateur Radio Group to build on this relationship.
Appendix 3
Resource Pack
Prepared by Daniel Gutsell. Circulated as separate document.