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Scout Radio Victoria |
Minutes - October Monthly Meeting
Tuesday 10th October 2023, 7.30pm
BATCave, Legana Street, Mount Waverley
Chair: Luke Byrnes
Minutes: Alice Hayllar
Meeting Opened: 7:35pm
Attendees
Luke Byrnes, Alice Hayllar, Andy King, Matt Cengia, Douglas Ahearn, Gemma Nash, Daniel Gutsell, Karl Donald, Murray Taylor, Kent Cochran, Mark Perkins, Adrian Robinson, Sarah Thom, Neil Wilson, Damien Kuzek
Online: Ben Hamilton, Dimitrios Karagiannis, John Zach, Peter Macdonald, Jason Govan, Fiona Macdonald, Manos Avtzis, Colin Herbert
Apologies
Meeting Items
Administration
Chair's Comments
- Congratulations to the wonderful efforts on site at Gilwell and remotely supporting supporting Cuboree.
- Special thanks to Murray, Karl, and Kent running the Amateur Station, Damien for his remote support, Andy and the STEM team for delivering a STEM program, and Peter Chaplin providing technical services to the event. All great things heard about our program and team members.
- Still catching up on administration - thanks for yor patience and apologies for the inconvenience, we have made progress but aren't caught up yet.
- Shout out to Philip Adams for providing 2024 contest dates and Neil Wilson being a Trello Trailblazer and adding them to individual cards.
Certificate presentation
Congratulations to Sarah and Mark for their years of service
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Sarah Thom - 10 years service
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Mark Perkins - 15 years service
Virtual Scarf Presentation
Col Herbert
Previous Minutes
It was moved by Murray Taylor and Matt Cengia that the minutes of the Scout Radio Victoria meeting held Tuesday 12th September 2023 be adopted. Carried unanimously
Finance
| Account | Balance on 10th October 2023 |
|---|---|
| STEM - State Radio (Bendigo Bank) | $5,604.64 |
- Bendigo Bank balance as of Monday 10th October 2023 - $5604.64
- Note this is different from the current BB balance because we have received payments this morning not included in the reporting period
- As expected this month included a number of large expenses, including our callsign renewals and purchasing of JOTA badges. Most of this cost should be recovered in the next month through badge sales and call sign purchases for JOTA events.
- The first repayment for our loan from Scouts Victoria coming up, due in November.
- There are still a large number of outstanding invoices. This is an ongoing process. I will do another round of chasing post-JOTA which will hopefully bolster out finances.
Work Health & Safety (WHS)
- Please ensure you remain on top of eLearning modules including WHS as they become due.
- Scouts Victoria Child Safe Training is hoped to be completed by the end of 2023. For those with primary roles outside of Scout Radio Victoria, please follow this process within your primary registration roles. Scout Radio Victoria registrants should complete their training virtually or in person on courses advertised in Be Informed. Please make every effort to attend one of these sessions before the end fo the year.
Program Review
- Feedback to be added then slide to Done
Activity ran very well, amazing Venturer engagement during the week, with a special shoutout to Connor without whom the Radio tent could not have run.
We will offer to cover the licensing costs for Connor as a thankyou.
Further information on Trello
Program Planning
Reviewing the following cards - the notes below are not exhaustive. For full updates on items, please refer to the relevant Trello card. Notable items are listed below.
JOTA Trello Board
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Link to the JOTA trello board: https://trello.com/b/p52O1VoN
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If you know what you are doing for JOTA, or have any useful information to share, please add it into the JOTA Trello board.
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Mark has only 2 operators at this point, will be needing an extra operator.
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Murray working with Karl, organising a drop in rather than an all day thing, advertising to local district.
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Sarah is at Boost, not a problem but a suggestion, since there will be a large number of youth participating, we should have a central QR code to fill in expression of interest in radio events and courses etc.
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Damian will not be able to get his JOTA activity up this year but can help out somewhere, available for Boost
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Kent is at Boost
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Neil is going to treetops. Local radio club running an activity with the girl guides has cancelled their activity so may have some extra operators available.
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Adrian and Douglas are running Mafeking, looking for a written document regarding costs. Has everything equipment wise. Anyone is welcome to come along on the weekend but be mindful that there is another booking at mafeking. Email to be sent to Rovers to advertise
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Daniel is at Boost
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Gemma TBC
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Andy is at Western Vic, hoping to get ack to what it used to be
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Mattcen is at Boost
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Ben is at Boost
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Dimitrios running an activity in Oakleigh 4pm Saturday to 3pm Sunday
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John is at Clifford Park
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Col is operating at the norhtern rivers treetops with another operator and supplying own gear, looking well organised. There is a district style camp running on the weekend. Definitely running Saturday, possibly running Sunday.
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Macca is at Boost
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Fi will likely be at boost pending work situation
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Gov is at Mafeking
Juliette is running a great JOTI program including organising international zoom calls for youth to talk to each other.
Amateur Events
SPARC 12th November
CQ World Wide Contest End of November
Ross Hull Memorial VHF-UHF January 2023
John Moyle Memorial Field Day March 2024
Training Courses
Foundation Amateur Courses
17-19 November @ Camp Warringal.
Luke to issue Flyers for this course with a QR code to display at your JOTA station.
Future Courses
Course calendar for 2024 to be considered after JOTA. Some work to be done to see if we can get the LMS set up by then.
- Foundation courses to be planned for 2023 to accommodate:
- Interest from Hurstbridge Scouts and Venturers
- Interest from Mallee Mud Kamp attendees (x2).
- Interest for Western Vic JOTA to have another course at Cooinda Burrong.
- Interest from MRP team members.
- Follow up with registrants from previous course in Geelong who were unable to attend.
AOCP Advanced Theory
Details are available in the Advanced Licence Trello card
Marine Radio Course
SRCOP
9th December at the GWSAC
Program Enrichment
Delivering JOTA
Gilwell Tower - investigation result.
Program Support
JOTA booklet
Has not been completed for distribution at this stage, but the information is readily available and welcome to be adjusted from the Mafeking Radio website.
Suggest a JOTA booklet (https://vk3scm.com/index.php/radio-activities/jota-at-the-park/jota-resources/)
- Would like to update this document. Upload an A4 to the Trello card
- Looking to get mass printed
- include ad for November amateur course?
- Double sided business card with conversation transcript - Joe and Julie School nets
Gilwell Park - Boost
Details provided in the Trello Card. Boost 2023:
- Amateur Radio
- HF, VHF, UHF, DMR(?)
- Fox Hunting
- RadioActiv8
- STEM base (run by Sarah Thom)
- 3 hour activity rotational bases.
Luke asked for a show of hands to arrange a 45min virtual meeting before next Tuesday for those involved. Additional apologies in the delay for getting everyone up to speed on this.
Treetops Cohen Shield
Mark advises that he is still waiting for the following from LIC Sandra Sunkell: a. Number of Scouts attending b. If she wants to buy badges c. Call sign Hire
I have operator apologies from: Alan Stratford - VK3AGS, Ian McLean - VK3JQ
Current Operators available are: Mark Perkins - VK3XMP, Neil Wilson - VK3IG
No Response from David Reeve - VK3FDLR
Mark needs one more full time operator from Saturday morning to Sunday lunchtime. Any further operators would be appreciated.
Other JOTA Notes
ICOM radios have been requested and will be obtained by Monday of next week - contact Andy to confirm collection/delivery as required.
Gilweroo
Ordered. Waiting for confirmation on provision of UHF handheld radios, approx ~20, for 17-19/11/2023.
Support Development
Amateur Class licence changes supporting Scouting - TBD.
- Needs to contact ACMA "When we go to a class license, will the Scout and Guide callsigns still be issued as per the current arrangement with ACMA.
- Phil to find letter from when AMC took over and Luke, Sarah, Kent, Phil to discuss.
Additional Business
- Karl
- JOTA/JOTI website is not allowing activity editing and comes up with an error.
- This was acknowledged and is being worked on.
- Daniel
- got given some cable and has no use for it so is free to anyone who wants it
- Has pictures from the World Jam radio base
- Gemma
- Wants to acknowledge that there are some exec items still outstanding and they are being worked on
Meeting Closed: 20:47
Next Meeting: BBQ night, Tuesday 14th November 2023, 6:00pm BBQ for 7.30pm start at Diamond Creek Scout Hall, 45 Challenger St, Diamond Creek VIC 3089
Appendix 1 - Finance Report
October 2023 Meeting
Prepared 10 October 2023
STEM - State Radio (Bendigo Bank)
| Date | Description | Reference | Credit | Debit | Running Balance |
|---|---|---|---|---|---|
| Opening Balance | 0 | 8,727.58 | 8,727.58 | ||
| 12-Sep-23 | Starlink | Ethernet adapter | 60 | 0 | 8,667.58 |
| 14-Sep-23 | Australian Communications , Media Authority | Callsign renewal | 55 | 0 | 8,612.58 |
| 14-Sep-23 | Australian Communications , Media Authority | Callsign renewal | 1,908 | 0 | 6,704.58 |
| 21-Sep-23 | Winter Gathering | STEM Invoice | 0 | 390 | 7,094.58 |
| 22-Sep-23 | Scouts Victoria STEM | Winter Gathering funds to STEM | 390 | 0 | 6,704.58 |
| 28-Sep-23 | Inspire Apparel | JOTA Badges 2023 (1000) | 1,200 | 0 | 5,504.58 |
| 1-Oct-23 | Bendigo Bank | Interest | 0 | 0.06 | 5,504.64 |
| Total State Radio | 3,613 | 390.06 | 5,504.64 | ||
| Closing Balance | 0 | 5504.64 | |||