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Scout Radio & Electronics Service Unit |
Agenda - September Monthly Meeting
Tuesday 13th September 2022, 7.30pm
BATCave, Legana Street, Mount Waverley
Chair: Luke Byrnes
Minutes: Andy King
Meeting Opened:
Attendees
Apologies
Absentees
Action Items Summary
| Expected Delivery |
Reference | Description | Lead | Assist |
|---|---|---|---|---|
| June 2022 | Mar 22 Program Planning |
Develop self-contained SSTV activity kit | Andy | |
| July 2022 | Oct 21 Additional Business |
Explore First Aid training opportunities | Luke | |
| Aug 22 | Aug 22 Program Planning |
Carlton Rover Unit Follow up Activity Request |
Murray | Kent, Neil |
| Sep 22 | Sep 22 JOTA |
Pre-JOTA EDM | Andy, Luke | |
| Sep 22 | Sep 22 JOTA |
Order 750 JOTA Badges from Scout Shop | Kent | |
| Sep 22 | Sep 22 Program Planning |
Program Requests EDM | Andy, Luke |
Meeting Items
Administration
Chair's Comments
Previous Minutes
Adoption of minutes of Scout Radio Victoria meeting held Tuesday 9th August 2022.
Finance
| Account | Balance on Tuesday 13th September 2022 |
|---|---|
| STEM - State Radio (Bendigo Bank) | $8,871.28 |
| Cheque Account (ANZ) | $0.00 |
| Savings Account (ANZ) | $0.00 |
| Total | $8,871.28 |
- The loan of $2,400 to Star Trek: Survival has been repaid as well as the purchase by STS of electronics kits.
- We have purchased 28 Uniden UH45 handheld radios, and Kangaree have purchased 12. Along with 12 surplus from Star Trek: Survival, these will make up our ten Pelican case kits of 4 each to be hired out. These will be available post-Kangaree and in time for JOTA.
- Further details are included in the finance report attached as Appendix 1.
Work Health & Safety (WHS)
- Please ensure you remain on top of eLearning modules including WHS as they become due.
- First Aid Course arrangements for the team to be made over coming months.
- Access to powerpoints, doorways, etc. at the BATC.
- Luke will following this up with the new BATC Leader in Charge.
Program Review
| Formation | 1st Nunawading |
|---|---|
| Section | Scouts |
| Date | Thursday 11th August, 7pm |
| Location | 1 Mark Place, Nunawading |
| Lead | Daniel |
| Assist | Luke |
| Overview | Fox hunting night |
| Event | RD Contest at 1st Sandringham |
|---|---|
| Section | Cubs Scouts |
| Date | Saturday 13th/Sunday 14th August 2022 |
| Location | 1st Sandringham |
| Lead | Karl |
We had 8 Cubs/Scouts (+1 sibling) - who did pretty much everything with only a little bit of guidance from me. What really made it special for one of the Cubs was that he has a relation who was in service during the war as a radio operator and was able to research and share his story, operating notes and heroic activities that he was awarded for in setting up and maintaining the radio communications under fire.
| Event | ALARA Contest |
|---|---|
| Section | Scouts |
| Date | Saturday 27th/Sunday 28th August |
| Location | Clifford Park |
| Lead | Gemma, Daniel |
- One youth participant on Sunday morning. Small numbers due to short timeframe and small amount of promotion.
- Across 4 hour block we setup an antenna, briefed on the basics of radio operation and did approx. 3 hours of contesting. Made 30 contacts over the weekend.
- During that time saw significant growth in confidence and competency of Scout in operating on the radio, including calling "CQ Contest", exchanging intelligence, and logging.
- This was an effective model in engaging youth participants in radio. Fast pace and gamification of operation kept high energy Scout engaged for the whole block. Would easily scale to a patrol of 4-6 per radio in future.
- A model that we should explore repeating and expanding for future contests. Gemma will look to put something together post-JOTA.
- The weekend was also a great opportunity to test setup of equipment at Clifford Park prior to JOTA.
Program Planning
Program Activities - Dates Confirmed
| Formation | Carlton Rover Unit |
|---|---|
| Section | Rovers |
| Date | Monday 3rd October |
| Location | Carlton Scout Hall |
| Lead | |
| Assist | Kent, Murray, Neil |
| Contact | Angelina Malcontenti-Wilson |
| Overview | Fox hunting, amateur radio |
Program Activities - Received this month
| Formation | Berwick |
|---|---|
| Section | Cubs |
| Date | |
| Location | Berwick |
| Lead | |
| Assist | |
| Contact | Vanessa Percy |
| Overview | We are a Cub Scout group and have not done any of this before. We have 26 Cubs in our group. I am a mother of one of the Cubs and was looking to send him to a day to learn about Communications please all so we can discuss what can be done |
Program Activities - Dates/Details TBC
An EDM will go to all outstanding program requests to scope their current requirements and to promote JOTA.
These requests are detailed in Appendix 2.
No action required currently
| Formation | Bayside District Cubs |
|---|---|
| Section | Cubs |
| Date | TBC, morning/afternoon weekend activity |
| Location | |
| Lead | |
| Assist | Kent (PA equipment) |
| Contact | Karl Donald |
| Overview | See Appendix 2 |
- No further planning required by our team at this stage.
- Looking more like occurring during Term 1, 2023
Amateur Events
- Review:
- Remembrance Day (Saturday 13th/Sunday 14th August 2022)
- Karl - 1st Sandringham
- Philip
- International Lighthouse Lightship Weekend (Saturday 20th/Sunday 21st August 2022)
- Neil (Apollo Bay - MERC)
- ALARA Contest (Saturday 27th/Sunday 28th August 2022)
- Clifford Park - Gemma and Daniel
- Remembrance Day (Saturday 13th/Sunday 14th August 2022)
Training Courses
- Review:
- Marine Short Range, Saturday 10th September at GSWAC, Sandringham (106767)
- Upcoming:
- Amateur Foundation, Friday 7th to Sunday 9th October, Wamp Warringal
- Residential course.
- 5 registered in attendance
- Amateur Foundation, Friday 7th to Sunday 9th October, Wamp Warringal
- Suggested:
- Amateur Foundation, Saturday 12th - Sunday 13th November, location TBC
New Introduction to Amateur Radio book has been released.
Program Support
| Event | Mallee Mud Camp |
|---|---|
| Section | Scouts |
| Date | Friday 4th - Sunday 6th November |
| Location | Tapio Station, near Wentworth, NSW |
| Lead | Luke |
| Assist | Glenn |
- Luke will reach out to Jason Govan.
- This camp is run by Rovers for Scouts.
- Some financial support may be available to assist delivery of program.
- Looking to run a RadioActiv8 base with some interested Venturers to assist. Considering arranging flights for Venturer assistants to make the weekend easier for them to attend.
- Please contact Luke directly if you are interested in assisting. Looking at what assistance there may be for covering fees.
| Event | Kangaree 2022 |
|---|---|
| Section | Joeys |
| Date | Friday 30th September - Sunday 2nd October |
| Location | Lardner Park (155 Burnt Store Rd, Lardner VIC 3820) |
| Lead | |
| Assist | Andy, Matt Cengia, Daniel |
- Thank you to the radio team members who have agreed to help on the STEM base at Kangaree.
| Event | Cuboree 2023 |
|---|---|
| Section | Cubs |
| Date | 25 - 29 September 2023 |
| Location | Gilwell Park, Gembrook |
| Lead | Murray Taylor |
| Assist |
- Looking for some form of radio activity for 30 min sessions with 3 sessions each evening for 4 evenings.
- Cubs in Patrols of up to 10 with leader would book to complete the activity.
- Murray has requested the Storm Hut.
- Maree Pascoe (VK3FMJO) would be good to have on board, Murray will talk to Maree.
- Update from Murray
Support Development
ScoutHike Collaboration
No progress on this at this stage. Luke will be in touch with Brett Cole to discuss further.
New Licencee 'Welcome pack'
- Lead: Neil
- With two Foundation courses on the calendar this would be a beneficial asset to have ready to present to participants.
- Resources for VKJOTA
- Update from Neil
Upcoming Support Events
- Operation Night Owl (Saturday 17/Sunday 18 September) at Rowallan Scout Camp
- Arrival at 12pm for set up, hiking begins 5pm, last patrol expected before 2am (but likely earlier due to lower numbers ~100 scouts, so 15-20 patrols),
- Pack down from 8am, bump out by 10:30am
- Limited event staffing capabilities by the Night Owl team
- Further Radio Operator assistance appreciated if available, even if just for the evening (no overnight).
- Comms summary to be issued Thursday.
Program Enrichment
- JOTA SWOT: what makes a successful JOTA?
JOTA-JOTI (Friday 14th to Sunday 16th October 2022)
- Mark Perkins:
- Is the club able to approach ICOM to borrow some higher end radios with external waterfall capabilities for JOTA? If yes, could I please request a IC-7610 for Treetops. (The external video-out with a waterfall helps engage large Scout numbers)
- Does the SRESU have bandpass filter sets to loan for multi HF radio events? If no, should the SRESU obtain/purchase some sets? What i) Power rating; ii) frequencies
- For large group demonstrations, should the SRESU purchase a newer radio that is directly able to output to an external display (HDMI/DVI/etc) or have a another method to connect to an external display (remote control software/etc)? The RF waterfall information is good at keeping the youth visually engaged.
Team member plans for JOTA 2022:
| Name | Event/Location |
|---|---|
| Andy | Western Vic JOTA |
| Kent | No current plans |
| Murray | Unsure if running a Melbourne Region base |
| Neil | No current plans |
| Gemma | Mafeking |
| Daniel | Clifford Park |
| Matt Cengia | No current plans |
| Karl | Unsure |
| Glenn | 10th Malvern, TBC |
| Mark | Treetops |
| Philip | Zoom remote station |
Clifford Park pre-JOTA Activity Nights
- Daniel suggested opening up the radio shack at Clifford Park in the fortnight leading up to JOTA.
JOTA-JOTI Badges
- Badge order from Scout Shop
- Registrations and badge/callsign orders are open at vkjotijota.com
- Update on registrations
- 2 sites registered to Monday 12th September
- 120 badges ordered
- Review badge sales at the end of this month
- EDM
Additional Business
- Mark Perkins:
- Request that meeting items to be taken offline are minuted with those to be involved.
Meeting Closed:
Next Meeting: Tuesday 11th October 2022, 7.30pm
Appendix 1
Scout Radio Victoria - Finance Report
September 2022 Meeting
Prepared Tuesday 13 September 2022
Account Balances
| Account | Balance on Tuesday 13th September 2022 |
|---|---|
| STEM - State Radio (Bendigo Bank) | $8,871.28 |
| Cheque Account (ANZ) | $0.00 |
| Savings Account (ANZ) | $0.00 |
| Total | $8,871.28 |
Outstanding Items
Outstanding Invoices:
- Mafeking Amateur Radio Group - VK3SCM Callsign
- Mafeking Rover Park - VK3RMP Callsign
- Sandringham Cub Unit - Activity Night
- Sandringham Scout Unit - Activity Night
- VicRovers - Works on Trailer
- Douglas Ahearn - Amateur Course
- Mafeking Amateur Radio Group - Amateur Course Contribution
Upcoming Expenses:
- ACMA - Amateur Callsigns - in the order of $1850
Savings Account (013599 268169069) - ANZ
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| 9 Aug '22 | Opening Balance | $0.00 | ||
| 12 Sep '22 | Closing Balance | $0.00 |
Cheque Account (013599 268166933) - ANZ
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| 9 Aug '22 | Opening Balance | $0.00 | ||
| 12 Sep '22 | Closing Balance | $0.00 |
Scouts Victoria STEM - State Radio (633000 190363002) - Bendigo Bank
| Date | Description | Debit | Credit | Balance |
|---|---|---|---|---|
| 9 Aug '22 | Opening Balance | $6,057.42 | ||
| 9 Aug '22 | ANZ Bank Account Balance Transfer |
$238.50 | $6,295.92 | |
| 12 Aug '22 | Camp Warringal Amateur Course Deposit |
$200.00 | $6,095.92 | |
| 14 Aug '22 | Clifford Park ALARA Contest Weekend Deposit |
$25.00 | $6,070.92 | |
| 17 Aug '22 | Philip Adams Reimburse Marine Course Exams (7) |
$623.00 | $5,447.92 | |
| 19 Aug '22 | Foundation Course |
$220.00 | $5,667.92 | |
| 20 Aug '22 | Philip Adams Reimburse Marine Course Books |
$74.00 | $5,593.92 | |
| 20 Aug '22 | Nic Houghton Foundation Course |
$220.00 | $5,813.92 | |
| 21 Aug '22 | Scouts Victoria STEM - Star Trek: Survival Electornics Kits |
$232.50 | $6,046.42 | |
| 21 Aug '22 | Scouts Victoria STEM - Star Trek: Survival Reimburse Event Loan |
$2,400.00 | $8,446.42 | |
| 23 Aug '22 | Ted Yip Foundation Course |
$220.00 | $8,666.42 | |
| 23 Aug '22 | Philip Adams Reimburse Marine Course Books Postage |
$8.00 | $8,658.42 | |
| 24 Aug '22 | 1st Nunawading Fox Hunting Night - 11th August 2022 |
$145.00 | $8,803.42 | |
| 25 Aug '22 | Philip Adams Reimburse Marine Course Book |
$20.50 | $8,782.92 | |
| 25 Aug '22 | Winter Gathering Repeater Trailer Hire |
$150.00 | $8,932.92 | |
| 26 Aug '22 | Chloe Cooper ALARA Participant |
$10.00 | $8,942.92 | |
| 28 Aug '22 | 6th Box Hill Electronics Kits |
$45.00 | $8,987.92 | |
| 1 Sep '22 | Interest | $0.06 | $8,987.98 | |
| 4 Sep '22 | Noah Connell Amateur Course Participant |
$220.00 | $9,902.98 | |
| 5 Sep '22 | Clifford Park Activity Centre ALARA Contest Venue Hire |
$25.00 | $9,182.98 | |
| 8 Sep '22 | Jamie Rosa SPOT Hire - Caulfield Scouts |
$50.00 | $9,232.98 | |
| 9 Sep '22 | STEM Debit Card UH45 Handheld Radios |
$348.00 | $8,884.98 | |
| 9 Sep '22 | STEM Debit Card UH45 Handheld Radios |
$50.00 | $8,834.98 | |
| 10 Sep '22 | Adrian Robinson Amateur Radio Badge |
$5.00 | $8,839.98 | |
| 10 Sep '22 | STEM Debit Card UH45 Handheld Radios Remainder |
$15.20 | $8,855.18 | |
| 10 Sep '22 | Paige Baddeley Amateur Radio Badges |
$16.10 | $8,871.28 | |
| 12 Sep '22 | Closing Balance | $8,871.28 |
Appendix 2
Outstanding Program Requests
An EDM will go to all outstanding program requests to scope their current requirements and to promote JOTA.
| Formation | Moreland Darebin District Joeys Day/1st Reservoir |
|---|---|
| Section | Joeys Cubs |
| Date | |
| Location | |
| Lead | |
| Assist | Andy, Alli, Luke, Kevin, Neil |
| Contact | Alison (District Leader) |
| Overview | Activity day for 12 Joey Units in Moreland Darebin District. |
- Andy will touch base to gauge interest in revisiting this activity request, and to see if they are on board to assist with organising the day.
| Formation | Pascoe Vale |
|---|---|
| Section | Cubs |
| Date | Monday nights |
| Location | Cumberland Road, Pascoe Vale |
| Lead | |
| Assist | Kent |
| Contact | Wu Phie |
| Overview | "I would like to introduce our Cubs to the world of amateur radio, its potential and how it fits in with Scouts and the wider world. Do you have activities/ services which fit this? How do book some of SRESU time and resources? When is the earliest time I can book in? What is required on our end? I look forward to discussing with you." |
| Formation | 1st Glen Iris |
|---|---|
| Section | Scouts |
| Date | Wednesday evenings |
| Location | |
| Lead | Luke |
| Assist | Murray? |
| Contact | Mike Lukins |
| Overview | 50 scouts. "What do you offer that would be interesting / fun for a scout troop such as ours?" |
| Formation | 4th Brunswick Scouts |
|---|---|
| Section | Scouts |
| Date | Monday evenings, 7pm - 9pm |
| Location | |
| Lead | |
| Assist | |
| Contact | Kim Anderson |
| Overview | 30 - 40 scouts. "We'd love to run a fox hunting night or electronics kit building night." |
| Formation | 1st Wheelers Hill Scouts |
|---|---|
| Section | Scouts |
| Date | |
| Location | |
| Lead | |
| Assist | |
| Contact | Brooke Whiteside |
| Overview | Looking for "a few radio activities" on a Saturday. "How long do these activities take?" |
| Formation | 1st Alfredton |
|---|---|
| Section | Scouts |
| Date | Term 4? |
| Location | Ballarat District |
| Lead | TBA |
| Assist | |
| Contact | Sarah Brackenridge, AGL/SL |
| Overview | Request for Radio Team visit to a Scout night, details to follow |
- Ideally we would aim for an activity pre-JOTA with involvement from the Ballarat Amateur Radio Group to build on this relationship.