Scout Radio & Electronics Service Unit

Agenda - September Monthly Meeting

Tuesday 13th September 2022, 7.30pm

BATCave, Legana Street, Mount Waverley

Chair: Luke Byrnes

Minutes: Andy King

Meeting Opened:




Action Items Summary

Reference Description Lead Assist
June 2022 Mar 22
Program Planning
Develop self-contained SSTV activity kit Andy
July 2022 Oct 21
Additional Business
Explore First Aid training opportunities Luke
Aug 22 Aug 22
Program Planning
Carlton Rover Unit
Follow up Activity Request
Murray Kent, Neil
Sep 22 Sep 22
Pre-JOTA EDM Andy, Luke
Sep 22 Sep 22
Order 750 JOTA Badges from Scout Shop Kent
Sep 22 Sep 22
Program Planning
Program Requests EDM Andy, Luke

Meeting Items


Chair's Comments

Previous Minutes

Adoption of minutes of Scout Radio Victoria meeting held Tuesday 9th August 2022.


Account Balance on Tuesday 13th September 2022
STEM - State Radio (Bendigo Bank) $8,871.28
Cheque Account (ANZ) $0.00
Savings Account (ANZ) $0.00
Total $8,871.28

Work Health & Safety (WHS)

Program Review

Formation1st Nunawading
DateThursday 11th August, 7pm
Location1 Mark Place, Nunawading
OverviewFox hunting night
EventRD Contest at 1st Sandringham
SectionCubs Scouts
DateSaturday 13th/Sunday 14th August 2022
Location1st Sandringham

We had 8 Cubs/Scouts (+1 sibling) - who did pretty much everything with only a little bit of guidance from me. What really made it special for one of the Cubs was that he has a relation who was in service during the war as a radio operator and was able to research and share his story, operating notes and heroic activities that he was awarded for in setting up and maintaining the radio communications under fire.

EventALARA Contest
DateSaturday 27th/Sunday 28th August
LocationClifford Park
LeadGemma, Daniel
  • One youth participant on Sunday morning. Small numbers due to short timeframe and small amount of promotion.
  • Across 4 hour block we setup an antenna, briefed on the basics of radio operation and did approx. 3 hours of contesting. Made 30 contacts over the weekend.
  • During that time saw significant growth in confidence and competency of Scout in operating on the radio, including calling "CQ Contest", exchanging intelligence, and logging.
  • This was an effective model in engaging youth participants in radio. Fast pace and gamification of operation kept high energy Scout engaged for the whole block. Would easily scale to a patrol of 4-6 per radio in future.
  • A model that we should explore repeating and expanding for future contests. Gemma will look to put something together post-JOTA.
  • The weekend was also a great opportunity to test setup of equipment at Clifford Park prior to JOTA.

Program Planning

Program Activities - Dates Confirmed

FormationCarlton Rover Unit
DateMonday 3rd October
LocationCarlton Scout Hall
AssistKent, Murray, Neil
ContactAngelina Malcontenti-Wilson
OverviewFox hunting, amateur radio

Program Activities - Received this month

ContactVanessa Percy
OverviewWe are a Cub Scout group and have not done any of this before. We have 26 Cubs in our group. I am a mother of one of the Cubs and was looking to send him to a day to learn about Communications please all so we can discuss what can be done

Program Activities - Dates/Details TBC

An EDM will go to all outstanding program requests to scope their current requirements and to promote JOTA.

These requests are detailed in Appendix 2.

No action required currently

FormationBayside District Cubs
DateTBC, morning/afternoon weekend activity
AssistKent (PA equipment)
ContactKarl Donald
OverviewSee Appendix 2
  • No further planning required by our team at this stage.
  • Looking more like occurring during Term 1, 2023

Amateur Events

  • Review:
    • Remembrance Day (Saturday 13th/Sunday 14th August 2022)
      • Karl - 1st Sandringham
      • Philip
    • International Lighthouse Lightship Weekend (Saturday 20th/Sunday 21st August 2022)
      • Neil (Apollo Bay - MERC)
    • ALARA Contest (Saturday 27th/Sunday 28th August 2022)
      • Clifford Park - Gemma and Daniel

Training Courses

  • Review:
    • Marine Short Range, Saturday 10th September at GSWAC, Sandringham (106767)
  • Upcoming:
    • Amateur Foundation, Friday 7th to Sunday 9th October, Wamp Warringal
      • Residential course.
      • 5 registered in attendance
  • Suggested:
    • Amateur Foundation, Saturday 12th - Sunday 13th November, location TBC

New Introduction to Amateur Radio book has been released.

Program Support

EventMallee Mud Camp
DateFriday 4th - Sunday 6th November
LocationTapio Station, near Wentworth, NSW
  • Luke will reach out to Jason Govan.
  • This camp is run by Rovers for Scouts.
  • Some financial support may be available to assist delivery of program.
  • Looking to run a RadioActiv8 base with some interested Venturers to assist. Considering arranging flights for Venturer assistants to make the weekend easier for them to attend.
  • Please contact Luke directly if you are interested in assisting. Looking at what assistance there may be for covering fees.
EventKangaree 2022
DateFriday 30th September - Sunday 2nd October
LocationLardner Park (155 Burnt Store Rd, Lardner VIC 3820)
AssistAndy, Matt Cengia, Daniel
  • Thank you to the radio team members who have agreed to help on the STEM base at Kangaree.
EventCuboree 2023
Date25 - 29 September 2023
LocationGilwell Park, Gembrook
LeadMurray Taylor
  • Looking for some form of radio activity for 30 min sessions with 3 sessions each evening for 4 evenings.
  • Cubs in Patrols of up to 10 with leader would book to complete the activity.
  • Murray has requested the Storm Hut.
  • Maree Pascoe (VK3FMJO) would be good to have on board, Murray will talk to Maree.
  • Update from Murray

Support Development

ScoutHike Collaboration

No progress on this at this stage. Luke will be in touch with Brett Cole to discuss further.

New Licencee 'Welcome pack'

  • Lead: Neil
  • With two Foundation courses on the calendar this would be a beneficial asset to have ready to present to participants.
  • Resources for VKJOTA
  • Update from Neil

Upcoming Support Events

  • Operation Night Owl (Saturday 17/Sunday 18 September) at Rowallan Scout Camp
    • Arrival at 12pm for set up, hiking begins 5pm, last patrol expected before 2am (but likely earlier due to lower numbers ~100 scouts, so 15-20 patrols),
    • Pack down from 8am, bump out by 10:30am
    • Limited event staffing capabilities by the Night Owl team
    • Further Radio Operator assistance appreciated if available, even if just for the evening (no overnight).
    • Comms summary to be issued Thursday.

Program Enrichment

  • JOTA SWOT: what makes a successful JOTA?

JOTA-JOTI (Friday 14th to Sunday 16th October 2022)

  • Mark Perkins:
    • Is the club able to approach ICOM to borrow some higher end radios with external waterfall capabilities for JOTA? If yes, could I please request a IC-7610 for Treetops. (The external video-out with a waterfall helps engage large Scout numbers)
    • Does the SRESU have bandpass filter sets to loan for multi HF radio events? If no, should the SRESU obtain/purchase some sets? What i) Power rating; ii) frequencies
    • For large group demonstrations, should the SRESU purchase a newer radio that is directly able to output to an external display (HDMI/DVI/etc) or have a another method to connect to an external display (remote control software/etc)? The RF waterfall information is good at keeping the youth visually engaged.

Team member plans for JOTA 2022:

Name Event/Location
Andy Western Vic JOTA
Kent No current plans
Murray Unsure if running a Melbourne Region base
Neil No current plans
Gemma Mafeking
Daniel Clifford Park
Matt Cengia No current plans
Karl Unsure
Glenn 10th Malvern, TBC
Mark Treetops
Philip Zoom remote station

Clifford Park pre-JOTA Activity Nights

  • Daniel suggested opening up the radio shack at Clifford Park in the fortnight leading up to JOTA.


  • Badge order from Scout Shop
  • Registrations and badge/callsign orders are open at
  • Update on registrations
    • 2 sites registered to Monday 12th September
    • 120 badges ordered
  • Review badge sales at the end of this month
  • EDM

Additional Business

  • Mark Perkins:
    • Request that meeting items to be taken offline are minuted with those to be involved.

Meeting Closed:

Next Meeting: Tuesday 11th October 2022, 7.30pm

Appendix 1

Scout Radio Victoria - Finance Report

September 2022 Meeting

Prepared Tuesday 13 September 2022

Account Balances

Account Balance on Tuesday 13th September 2022
STEM - State Radio (Bendigo Bank) $8,871.28
Cheque Account (ANZ) $0.00
Savings Account (ANZ) $0.00
Total $8,871.28

Outstanding Items

Outstanding Invoices:

  • Mafeking Amateur Radio Group - VK3SCM Callsign
  • Mafeking Rover Park - VK3RMP Callsign
  • Sandringham Cub Unit - Activity Night
  • Sandringham Scout Unit - Activity Night
  • VicRovers - Works on Trailer
  • Douglas Ahearn - Amateur Course
  • Mafeking Amateur Radio Group - Amateur Course Contribution

Upcoming Expenses:

  • ACMA - Amateur Callsigns - in the order of $1850

Savings Account (013599 268169069) - ANZ

Date Description Debit Credit Balance
9 Aug '22 Opening Balance $0.00
12 Sep '22 Closing Balance $0.00

Cheque Account (013599 268166933) - ANZ

Date Description Debit Credit Balance
9 Aug '22 Opening Balance $0.00
12 Sep '22 Closing Balance $0.00

Scouts Victoria STEM - State Radio (633000 190363002) - Bendigo Bank

Date Description Debit Credit Balance
9 Aug '22 Opening Balance $6,057.42
9 Aug '22 ANZ Bank Account
Balance Transfer
$238.50 $6,295.92
12 Aug '22 Camp Warringal
Amateur Course Deposit
$200.00 $6,095.92
14 Aug '22 Clifford Park
ALARA Contest Weekend Deposit
$25.00 $6,070.92
17 Aug '22 Philip Adams
Reimburse Marine Course Exams (7)
$623.00 $5,447.92
19 Aug '22
Foundation Course
$220.00 $5,667.92
20 Aug '22 Philip Adams
Reimburse Marine Course Books
$74.00 $5,593.92
20 Aug '22 Nic Houghton
Foundation Course
$220.00 $5,813.92
21 Aug '22 Scouts Victoria STEM - Star Trek: Survival
Electornics Kits
$232.50 $6,046.42
21 Aug '22 Scouts Victoria STEM - Star Trek: Survival
Reimburse Event Loan
$2,400.00 $8,446.42
23 Aug '22 Ted Yip
Foundation Course
$220.00 $8,666.42
23 Aug '22 Philip Adams
Reimburse Marine Course Books Postage
$8.00 $8,658.42
24 Aug '22 1st Nunawading
Fox Hunting Night - 11th August 2022
$145.00 $8,803.42
25 Aug '22 Philip Adams
Reimburse Marine Course Book
$20.50 $8,782.92
25 Aug '22 Winter Gathering
Repeater Trailer Hire
$150.00 $8,932.92
26 Aug '22 Chloe Cooper
ALARA Participant
$10.00 $8,942.92
28 Aug '22 6th Box Hill
Electronics Kits
$45.00 $8,987.92
1 Sep '22 Interest $0.06 $8,987.98
4 Sep '22 Noah Connell
Amateur Course Participant
$220.00 $9,902.98
5 Sep '22 Clifford Park Activity Centre
ALARA Contest Venue Hire
$25.00 $9,182.98
8 Sep '22 Jamie Rosa
SPOT Hire - Caulfield Scouts
$50.00 $9,232.98
9 Sep '22 STEM Debit Card
UH45 Handheld Radios
$348.00 $8,884.98
9 Sep '22 STEM Debit Card
UH45 Handheld Radios
$50.00 $8,834.98
10 Sep '22 Adrian Robinson
Amateur Radio Badge
$5.00 $8,839.98
10 Sep '22 STEM Debit Card
UH45 Handheld Radios Remainder
$15.20 $8,855.18
10 Sep '22 Paige Baddeley
Amateur Radio Badges
$16.10 $8,871.28
12 Sep '22 Closing Balance $8,871.28

Appendix 2

Outstanding Program Requests

An EDM will go to all outstanding program requests to scope their current requirements and to promote JOTA.

FormationMoreland Darebin District Joeys Day/1st Reservoir
SectionJoeys Cubs
AssistAndy, Alli, Luke, Kevin, Neil
ContactAlison (District Leader)
OverviewActivity day for 12 Joey Units in Moreland Darebin District.
  • Andy will touch base to gauge interest in revisiting this activity request, and to see if they are on board to assist with organising the day.
FormationPascoe Vale
DateMonday nights
LocationCumberland Road, Pascoe Vale
ContactWu Phie
Overview"I would like to introduce our Cubs to the world of amateur radio, its potential and how it fits in with Scouts and the wider world. Do you have activities/ services which fit this? How do book some of SRESU time and resources? When is the earliest time I can book in? What is required on our end? I look forward to discussing with you."
Formation1st Glen Iris
DateWednesday evenings
ContactMike Lukins
Overview50 scouts. "What do you offer that would be interesting / fun for a scout troop such as ours?"
Formation4th Brunswick Scouts
DateMonday evenings, 7pm - 9pm
ContactKim Anderson
Overview30 - 40 scouts. "We'd love to run a fox hunting night or electronics kit building night."
Formation1st Wheelers Hill Scouts
ContactBrooke Whiteside
OverviewLooking for "a few radio activities" on a Saturday. "How long do these activities take?"
Formation1st Alfredton
DateTerm 4?
LocationBallarat District
ContactSarah Brackenridge, AGL/SL
OverviewRequest for Radio Team visit to a Scout night, details to follow
  • Ideally we would aim for an activity pre-JOTA with involvement from the Ballarat Amateur Radio Group to build on this relationship.